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Job Title: Logistics Manager
Job Number:
Organization: UCLA/Partners in Hope
Posted: 8/16/2017
Type: Full-Time
Classification: International Health
Industry: Non Profit / NGO
Number of Openings: 1
Location: Lilongwe,      Malawi
Position Description: Overview UCLA is seeking a Logistics Manager for work on a USAID/Malawi, USIAD EQUIP and Partners in Hope, a Malawian NGO. The Logistics Manager works as an integral part of the Partners in Hope team to support effective and efficient supply chain management. This includes supporting all supply chain operations; procurement; transport and fleet management, asset management and producing reports for upper management. This position reports to the Operations Director at PIH.

The goal of the EQUIP project is to provide substantive support with the collection of qualitative, quantitative, and analytical information to assist in assessing and evaluating Malawi’s Innovative HIV Services for achievement of 90-90-90 through performance monitoring and reporting, annual evaluations of project achievements, and assessments of geographic or sectoral impacts across the portfolio of projects.

The incumbent will oversee all supply chain operations in support of the programs and research activities funded through current programs including but not limited to:

I. EQUIP Technical Assistance (Extending Quality ImProvement) is a USAID funded program made up of a consortium of organizations convened to implement activities to co-create, co-design, co- invest and collaborate in the development, testing, and scaling of innovative approaches that address critical global health challenges in HIV care. II. EQUIP-Malawi IHSM (Innovative HIV Services for Malawi’s achievement of 90-90- 90) is a USAID-funded project, implemented to achieve the broad objectives of addressing the 90-90-90 goals for HIV testing, retention in care and viral load suppression. III. Early Child Development Project (funded by the Hilton Foundation) focused on improving early childhood development (ECD) for HIV exposed infants using variations of standardized curriculum. The second goal is to improve maternal adherence of ART as part of a differentiated model of care. Summary of Responsibilities: The Logistics Manager will work closely under the guidance of the Operations Director and be responsible for Supply Chain operations including; inventory, materials transport fleet management, procurement planning and purchasing, asset management and security. The successful candidate will also manage technical and specialized procurement of supplies, equipment, and services, and coordinate with evaluation and support staff. Overview of Duties 1. Coordinate and monitor supply chain operations. 2. Make recommendations to improve productivity, quality, and efficiency of operations. 3. Ensure premises, assets and communication ways are used effectively. 4. Utilize logistics IT to optimize procedures. 5. Recruit and coordinate logistics staff according to availabilities and job requirements. 6. Supervise orders and arrange stocking and equipment to ensure they meet needs. 7. Communicate with suppliers, retailers, customers, etc. to achieve profitable deals and mutual satisfaction. 8. Plan and track the shipment of products according requestors requirements. 9. Keep logs and records of warehouse stock, executed order etc. 10. Prepare accurate reports for upper management. 11. Build capacity of staff within their unit. 12. Provide supervision and oversight to Procurement, Transport and Inventory Officers including: Procurement Officer • Ensure all procurement activities including; planning, provider selection, negotiations and awards are in compliance with PIH and USAID policies • Ensure that all procurement requests are processed in a timely manner to meet program and administrative needs. This includes tracking the time from request to approval; • Build capacity in the current procurement staff. Transport Officer • Provide guidance to the Transport Officer to ensure that all policies are in place and appropriate training is provided; • Monitor current systems and working with the Transport Office implement changes as needed to improve the safety and security for staff and vehicles; • Build capacity in the current staff working in the Transport Office. Inventory Officer • Ensure all asset activities are in compliance with PIH and USAID policies • Asset management • Materials warehousing

Qualifications: Key Qualifications • A Bachelor’s degree in a related field or experience equivalent • A minimum of three (3) years of experience managing logistics operations in Malawi or other international context, preferred. • At least 2 years’ experience directly managing people and teams. • Experience on USAID or other donor- funded programs and familiarity with USAID regulations. • Excellent computer skills and proficient in Excel, Word, Outlook, and Access. • Excellent interpersonal skills and a collaborative management style. • Excellent English writing skills and speaking ability. • Works well with others and a team player. • Excels at operating in a fast pace, community environment.

Organization Description: This position is a full-time contract position with UCLA Department of Medicine. Salary will be determined based on level of training, experience and qualifications. This position is seconded to Partners in Hope, UCLA’s primary partner in Central Africa. The position is based full-time in Lilongwe, Malawi.

Closing Date: 11/16/2017
Desired Starting Date:
Contact Name: Else Henry,  Logistics Manager
Contact Location: 9911 w. Pico Boulevard, Suite 955

Los Angeles   CA  90035
United States
Contact Location: 9911 w. Pico Boulevard, Suite 955
  Los Angeles   CA  90035
  United States
Contact Phone: 310-557-3717 
Contact Fax:
Contact Email:
Web Address:
How to Apply: To Apply Please send a cover letter and CV to Else Henry via email at

Additional Information:

Web Site Delete Date: 11/16/2017