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Job Title: Administrative and Program Support for Million Hearts
Job Number: 1702-89015-1-AS
Organization: IHRC, Inc.
Posted: 2/9/2017
Type: Full-Time
Classification:
Industry:
Number of Openings: 1
Location: Atlanta,  GA    USA
Compensation: Commensurate with qualifications and experience
Position Description:

JOB TITLE: Administrative and Program Support for Million Hearts

POSITION NUMBER:  1702-89015-1- AS

POSITION LOCATION: Atlanta, GA, USA

ANTICIPATED START DATE: Two weeks after candidate is identified

APPLICATIONS ACCEPTED UNTIL: February 17, 2017

TRAVEL: N/A

IHRC, Inc. provides scientific, information management and administrative program support to various Centers, Institutes and Offices of the Centers for Disease Control and Prevention (CDC) under several contracts.  The successful candidate will be a full-time employee of IHRC, Inc., and will be assigned to the Division of Heart Disease and Stroke Prevention (DHDSP) at CDC’s Chamblee Campus, Buford Hwy, Atlanta, Georgia.

SCOPE OF WORK

The IHRC employee will independently provide administrative and program support services to satisfy the overall administrative operational objectives for the Division for Heart Disease and Stroke Prevention (DHDSP).

MAJOR DUTIES AND RESPONSIBILITIES

  • Arrange local meetings and site visits, coordinating with CDC scientists, other governmental agencies, universities, and other institutions.
  • Make reservations, arrange for audiovisual equipment, prepare and distribute meeting handouts, and arrange for other meeting support personnel or materials to be available.
  • Respond to telephone requests and visitors, referring calls and visitors to appropriate staff.
  • Control mail and ensure timely staff response.
  • Review materials for typographical accuracy and proper format in preparation for manager’s approval.
  • Prepare and maintain recurring reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
  • Maintain manager’s appointment calendar, using manual or automated processes, schedules appointments independently, reminds the manager of meetings, briefs the manager on the subject matter prior to the meeting.
  • Enter conference announcements into the ICAP system for staff to attend conferences, workshops, seminars, and annual meetings.
  • Prepare office supply requests and keep inventory of supplies needed. Forward requests to the appropriate office for processing.
  • Prepare printing requests.
  • Maintain office files.
  • Screen incoming correspondence and route to appropriate personnel.
  • Make domestic and foreign travel arrangements for staff personnel. Ascertain best schedule based on knowledge of preferences, identifying the most convenient and economical flight available, and following up to confirm the arrangements.
  • Ensure that information is supplied to CIO staff offices sufficiently in advance to allow time for preparation of paperwork.
  • Prepare and process travel orders and vouchers.
  • Using time and attendance reporting system, maintain and review time and attendance records. Forward them to the appropriate office for processing.

Qualifications:

 
MINIMUM QUALIFICATIONS

Education and Experience:

  • High school degree with 5+ years' experience, or Associate's Degree (AA) with 2+ years' experience, or Bachelor's Degree (BA) with 1+ years' experience - MPH entry level also considered.
  • Excellent self-motivation and productivity
  • Successful experience balancing a range of demands in a fast-moving environment
  • Keys to success: Organization, Follow-up, Accuracy, and the Ability to pull together complex steps into an organized process.

Desirable: 

  • Experience supporting public health programs - 2 or more years of CDC experience preferred
  • Chronic disease background (particularly heart disease)

Language Skills:

  • The candidate must possess excellent oral and written communication skills in English   

REQUIREMENT:

  • Must be United States citizen or permanent resident or have authorization for employment in the United States

SALARY:  Commensurate with qualifications and experience

To apply for this position:

  • If you are viewing this position on the IHRC Career Center, please click on the "Apply Now" button.  
  • If you are viewing this position on a site other than the IHRC Career Center, you may use the “click to apply” link, or you may apply by visiting our Career Center and searching for the position number listed at the top of this position description.  
  • To view all of our open positions, and to apply to those positions in which you may be interested, please visit our Career Center, which can also be reached by visiting www.ihrc.com/Careers and clicking on the “View Opportunities” link.

 
IHRC, INC. IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER.  It is the policy of IHRC, Inc. to provide equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, and veteran or disability status and to take affirmative action in accordance with applicable laws and Executive Orders.

Organization Description:

IHRC, Inc. is an international consulting and professional services corporation, located in Atlanta, Georgia, USA. IHRC is a minority woman-owned small business and participates in the 8(a) business development program of the U.S. Small Business Administration. We assist our clients in accomplishing their missions and objectives in a timely and cost-effective manner, and we strive exceed our clients’ expectations.

Closing Date: 5/9/2017
Desired Starting Date:
Contact Name: Human Resources,  Administrative and Program Support for Million Hearts
Contact Location: 2 Ravinia Drive
Suite 1200
Atlanta   GA  30346
United States
Contact Location: 2 Ravinia Drive
  Suite 1200
  Atlanta   GA  30346
  United States
Contact Phone:  
Contact Fax:
Contact Email: resume@ihrc.com
Web Address: https://www.ihrc.com
How to Apply:

Click here

Additional Information:

Web Site Delete Date: 3/31/2017